Sample Letter Of Termination Of Contract with Supplier

  • 3 min read
  • Jun 17, 2020

A Sample Letter Of Termination Of Contract with the Supplier is a legal document in case of the termination of the contract between the company and supplier. It is being used by many companies for this purpose. The word of a supplier who does not have a good reputation with the company, may result in loss of business.

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To maintain its brand image and remain in demand of prospective clients, it is mandatory to use such a letter. Even if the document is sent by the company to the supplier, the supplier must have a copy too. When this happens, the supplier may be evasive in a manner that might put the company at a loss. Thus, the letter of termination is sent to get the right message across.

With the introduction of new government regulations in the form of FAIR trade act, the role of suppliers is becoming more important than ever before. This helps the company to save the tension of losing business. The suppliers are now answerable to the customers.

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In such cases, the sample letter of termination with a sample of the actual document for termination may prove to be very useful. The same format must be followed in all the three copies. The reason behind the sending of a sample document is to prove that it is relevant and necessary. If the supplier has a pattern in not communicating with the customer, there can be no doubt that this pattern will continue.

Moreover, the suppliers do not prefer to be involved in such situations and thus the person responsible for the sample is required to be selected on the basis of the work history of the company. For instance, the case of a company engaged in the process of manufacturing strollers might suggest a supplier who has a good record of responding to customers. Similarly, the document may be used if the company wants to select a supplier who has a reputation for giving a time-bound delivery.

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If the company is looking for a supplier, they should send the supplier a sample of the document, which will be handled by the supplier. The sample will serve as a help in selecting the supplier. It will also make the supplier understand the company requirements in the context of communication.

All the terms and conditions contained in the sample letter should be written in bold letters in front of the signature line. These terms and conditions must be read carefully and not deviated from. These conditions are fundamental and cannot be put up for negotiation. If a detail is left out of the letter, the supplier will be forced to negotiate in a way that he will lose the contract with the company.

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Finally, the sample will need to be sent to the customer so that he can learn whether the terms and conditions followed by the company are agreeable to him. There are certain areas in which the company can negotiate with the supplier, if he wishes to retain the contract. In all the above cases, the companies should use sample termination letters of contract with the right contents to ensure that the contract is handed over to the supplier with little fanfare.

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